St. Margaret’s Episcopal School
A Publication for SMES Faculty
February 2001 Volume 2, Issue 6
Have you noticed that when you check the email names in the SMES Global Address Book, all names appear in alphabetical order (faculty, staff, AND students)? This can be a bit of a nuisance when you only want to send, for example, an email to just faculty and staff. Outlook gives you the ability to select an address list to use as your primary group. To view faculty/staff names first, do the following: Open Outlook, click on Tools, then Services, and then the Addressing tab. Under Show This Address First, select St. Margaret’s Episcopal School. When you open a new message window and click on the To: button, the names of all staff and faculty will show up in the beginning of the list.
FILE OWNERSHIP
When you add a folder to the S:drive, please identify it with a name plus your initials and notify Help at Technology. Technology can then restrict access to your folder by adding the necessary permissions; otherwise everyone will have access to read, alter and/or delete the folder and its contents.
Monday training has changed!! We are now offering two different classes per month. The class will be repeated however, once in the Upper School Lab on Monday, and then in the Middle School Lab on Thursdays.
OUTLOOK WORKING SESSION This is a
prime opportunity to ask any and all Outlook questions, and have a working
session on ways to use this multifunctional mail and calendaring tool. Mon. Feb. 12 US Lab 3-4 p.m. Thur. Feb. 15 MS Lab 3-4 p.m. A
PORTAL TO THE WORLD
Let your fingers do the walking as
you discover some wonderful educational internet links to a variety of
websites. Come see how fun it is, and how easily this technology can be woven
into your curriculum. Thur. Feb. 22 MS Lab 3-4 p.m. Mon. Feb. 26 US Lab 3-4 p.m.
Websites of Interest
www.tutorialfind.com - A comprehensive collection of tutorials on the Internet, from
Word to Outlook to Access. The list changes weekly. This is a good way to get in your training hours!
www.winmag.com - A comprehensive site for information on the Windows operating system. Click on the “How To” tab, or select “Reviews” for product information.
www.help.com - A refreshing site for all levels of computer users. If you want to ask a questions, or sign up for newsletters on a specific topic, this is the place to visit.
www.vocabulary.com - A wide variety of free vocabulary puzzles and tests, plus lesson plans for teachers, to enhance vocabulary mastery.
Virus 101
Lately, you’ve received a few emails from our intrepid Tech Guru, Chuck Jones, regarding viruses. It may have gotten you wondering just what is a virus, how do viruses spread and what’s the big deal anyway?
According to a great article in pcworld.com (Zetter, Kim.“How It Works: Viruses.” Oct. 13, 2000) “computer viruses are the ‘common cold’ of modern technology.” A virus is a computer code that self-replicates and, by attaching itself to files or applications, can cause your computer to do something you probably prefer it not do. Your system can become infected through e-mail, infected floppy disks, downloads from the internet, or hacking. Antivirus software, which can detect nearly all kinds of viruses, must be updated regularly to keep up with the latest viruses.
If you want to know more (in layman’s terms) about viruses, go to http://www.idg.net/go.cgi?id=401115.
Technology
would like to applaud all of you who have stepped up to the plate during this
energy crunch by turning off your equipment when leaving for the day, or by
simply turning off your monitor when you’re not using the computer at the
moment. The savings for a single computer system – monitor, printer, computer –
may be small but if you multiply that by all the classrooms and offices on
campus, you’ll see how quickly the savings add up!
The Federal Energy Management Program (FEMP) writes:
A typical PC operating
9 hours a day will use only 38% of the power
consumed by a computer operating 24 hours.
Copiers, laser
printers, faxes, and other office equipment can save up to 66% of
their 24-hour power consumption by keeping
them on only during office hours.