Summer Training Opportunities

July 16

MS Lab

                 July 17

GradeQuick as a Gradebook

1:30 - 3:30

MS Lab

FrontPage Working Session

9:00-12:00 and 1:00-4:00

MS Lab

To reserve a place in either of these classes, email
         londa.posvistak@smes.org        

Tech Tips: Preparing for Summer Leave

                            Before You Check Out!                

Remember to do these few things with your computer and email items before you leave campus for the summer. While we make every effort to keep classroom computers where they are, some changes are unavoidable and many classrooms are being used over the summer. If you want to find your technology items in September, protect it now.

1. Save all files to your folder on the S:Drive.

2. Export bookmarks from Internet Explorer to your folder on the S:Drive.                     

3. Remove all CD’s and disks from your computer before leaving for the summer.

4. Lock up all disks and CD-ROMs.

5. Delete all unwanted messages from your Outlook inbox, sent folder, and deleted items folder.

 Save your files to the S:Drive

• Locate your files on your C Drive.  (Check in the My Documents folder)
• Once located, select all files (CTRL A) and cut (CTRL X).
• Go to your folder on the S: Drive. (Double click my computer, double click the S drive.  Double click your folder.  Paste the files into your folder (CTRL V)

Export favorites from Internet Explorer to the S: Drive

1. Open Internet Explorer.
2. Click on File.
3. Click on Import/Export.
4. Click on next.
5. Click on Export Favorites, click on next.
6. Make sure the top folder is highlighted (favorites) and click on next.
7. Click browse. Select the S: Drive.
8. Double click your folder to open.
9. Click on save.
10. Click on next.
11. Click on finish.
12. You will receive a message the favorites were exported successfully. Click ok.  

        Mailbox Cleanup Reminder!     

A new procedure for mailbox cleanup – 60 days for Inbox and Sent mail, and 5 days for Deleted Items - will be set into place by July 15th. You'll need to sort and file your email before that date. Important: If you create Outlook folders, make sure they appear under Outlook Today - [Mailbox - your name], not as a subfolder under "Inbox". Inbox subfolders are also subject to the 60 day rule.

Question: How do I know if I have any Inbox subfolders?
Answer:   If a plus sign (+) appears next to your Inbox folder, you have subfolders. Click on the + sign and your subfolders appear. If a minus (-) sign is there, your subfolders are already visible.

Question: What can I do if I have Inbox subfolders?
Answer:   It's very simple. With your mouse, click and drag a subfolder up to Outlook Today - [Mailbox - your name]. Let go of your click button and your subfolder will appear in alphabetical order under Outlook Today.

Question: I'm still confused. What can I do?
Answer:   Contact help (ext. 697 or help@smes.org) for assistance

Did You Know?

WINDOWS XP CAN ZIP AND UNZIP FILES ON ITS OWN
 

Compressing or "zipping" files into a single, smaller file reduces the amount of storage space the files require and the amount of time it takes to download or copy those files. There are several "zip" utility programs available to do this, including WinZIP and PKZip.  With Windows XP you don't need to rely on third party compression utility programs.  XP now has built-in ZIP file creation and extraction.  Here's how it works.

To create a new ZIP file that can hold and compress files, hold down the Windows keyand press the E key.  This shortcut takes you to Windows Explorer.  Now navigate to the directory where you will be creating the new ZIP file.  Right-click, click on New, and then click on Compressed (zipped) folder (at the bottom of the list).

Although Windows XP says you are creating a folder and will display it as a folder, Explorer is just really creating a file with a .ZIP extension. Once you have created the zipped "folder" you can navigate into it and right-click for additional available options such as password protecting the "folder /ZIP file.

To add files to a ZIP folder, navigate to the files with Explorer and just drag and drop files into the ZIP folder.  The files will  be compressed automatically.

To open a ZIP file just double-click on it and the contents of that ZIP file will be displayed.  To extract the files, simply select and copy the files in the .ZIP file to another directory - a drag and drop operation as with any two directories.
                                                                                                                                                                                                        www.jefflevy.com, lesson 266

Free Online Technology Training Over the Summer

Too much to do and too little time! Sound familiar? This is one of the top reasons people don't get around to increasing their technology knowledge or skills. But summer's here and surely there must be some time to pick up some knowledge when these free courses are available 24/7 (any time, any day, anywhere provided there is a computer and Internet access).

Education Online for Computers offers free training in Word, Excel, PowerPoint, Access, Outlook, Project, Publisher, Visio, FrontPage, Flash, Dreamweaver, Photoshop, Web Development, and more: http://www.educationonlineforcomputers.com/

Help2Go offers free computer help and tutorials in a way that everyone can understand, not "geek-speak": http://www.help2go.com/public/index.php

Carol Irvin's Free Computer Tutorial is a very user-friendly, easy to use training site: http://users.adelphia.net/%7Ecarolirvin/freetutorials.htm

Learn That.Com:  Want to feel more comfortable with tech terminology? Feel the need for less reliance on the mouse by increasing keyboarding skills? How about a real challenge like building your own computer? This website has a number of free tutorials that cover a wide range of material, from the most basic to pretty advanced: http://www.learnthat.com/courses/computer/default.asp.
For basic info, use this link: http://www.learnthat.com/courses/computer/windows/index.html.

Technology Assistance
If you need help with technology, call the helpline at ext. 697 or email help@smes.org .
               Provide as detailed description of the problem as you can, and include the best times for someone to come by.