Tech Gazette

Tech Gazette

April 2005

A Publication for SMES Faculty & Staff Volume 6, Issue 8

Table of Contents
(clicking on an item takes you right to the feature)

Training Opportunities	Announcement: 2005-05 Technology Requests	Tech Tips: Setting Outlook Filters
Did You Know?: Creating Distribution Lists	Surfing the Web: Citation Machine; HP Classes	Technology Assistance

Training Opportunities

See This Month's Tech Tips Come to Life

Tuesday, April 19

11:30 – 1:00

MS Lab

Lunch Provided*

October

*To attend this lunch training, please RSVP Londa for space and lunch at

londa.posvistak@smes.org

Announcement: Technology Requests for the 2005-2006 Year

The Technology Department is currently planning for next year and needs your help. This is the time to make your technology wants/needs known. If you have a particular technology request for next year, please use the link below and fill out the online form. The Technology Department will carefully consider each request and attempt to fulfill as many requests as possible within budgetary constraints. Don't procrastinate, September may be too late!

http://www.smes.org/technology/request2005.asp

Tech Tips: Filtering Spam from Your Outlook Mailbox

Doesn't it make you mad when you open your Outlook mailbox and you see it clogged up with junk mail? It's even worse when you find adult mail in your Inbox! While we have filters on our mail server here at St. Margaret's, you have the capacity to set your own Outlook mail filters to screen out a lot of the junk that finds its way to your Inbox regularly. Ready? This information is from Microsoft's website:

How to Automatically Move or Delete E-mail Messages Based on Content

1.	From your Inbox folder, on the Tools menu, click Organize.
2.	Click Junk E-Mail.
3.	In the Automatically <action> Junk messages box, click to select Move, click to select the destination folder from the list, and then click Turn On.
4.	In the Automatically <action> Adult messages box, click to select Move, click to select the destination folder from the list, and then click Turn On.

As Outlook receives e-mail messages, it moves them to the folders that you specify if they contain content that matches the internal list of terms. If you want to color-code these e-mail messages rather than move them to a specific folder, click Color from the list, and then select the color you that want to apply.

How to Automatically Move or Delete E-mail Messages Based on the Sender

1.	Right-click a message from an unwanted sender, and then point to Junk E-Mail on the shortcut menu.
2.	Click either Add to Junk Senders list or Add to Adult Content Senders list.

Outlook adds the sender of the e-mail message to the selected list and takes the specified action to either move or color-code the e-mail message, as long as the Junk E-Mail or Adult Senders list is activated.

How to Update the List of Unwanted E-mail Message Senders

1.	From your Inbox folder, on the Tools menu, click Organize.
2.	Click Junk E-Mail.
3.	Scroll to the end of the Organizer dialog box, and then click the hyperlink Click Here.
4.	If you want to change the commercial e-mail list, click Edit Junk Senders.
5.	If you want to change the Adult Content list, click Edit Adult Content Senders.

Outlook adds the sender of the e-mail to the selected list and takes the specified action to either move or color-code the message, as long as the Junk E-Mail or Adult Senders list is activated.

How to Make an Exception to Your Filtered Content List

1.	On the Tools menu, click Rules Wizard.
2.	In the Apply rules in the following order box, click Exception List.
3.	In the Rule Description box, click the hyperlink Exception List.
4.	Click Add.
5.	Enter the e-mail address or domain for which you want to make an exception.

E-mail messages from the e-mail address or domain that you entered will remain in your Inbox, even if the content contains phrases found in the internal list of filtering terms.

NOTE: The Exception rule will not work for e-mail addresses within your intranet.

How to Change the Destination Folder for Junk Messages

1.	From your Inbox folder, on the Tools menu, click Organize.
2.	Click Junk E-Mail.
3.	Click Turn Off for Junk messages.
4.	In the list of folders, click to select Other Folder.
5.	In the Choose a folder box, click to select a folder, and then click OK.
6.	Click Turn On.

How to Change the Destination Folder for Adult Content Messages

1.	From your Inbox folder, on the Tools menu, click Organize.
2.	Click Junk E-Mail.
3.	Click Turn Off for Adult Content Messages.
4.	In the list of folders, click to select Other Folder.
5.	In the Choose a folder box, click to select a folder, and then click OK.
6.	Click Turn on.

When Outlook receives unwanted e-mail messages, it will move them to the newly specified folders.

Did You Know?: Create A Distribution List From An Existing Email

Here's a quick and easy way to create a distribution list from an existing email:

- Open the existing email and highlight the email addresses in the header field.
- Press CTRL+C to copy these addresses into the clipboard.
- Click in Contacts and click on New Distribution List.
- Click on Select Members.
- Click in the field below Add To Distribution List.
- Press CTRL+V to paste the address stored in the clipboard.
- Click OK and then Save and Close.

www.worldstart.com

Citation Machine

(In February, our librarian, Ruth Callahan, sent out an email regarding Citation Machine. I tried it out and think it's well worth repeating the information here for your consideration.)

Citation Machine is an interactive Web tool designed to assist teachers in modeling the proper use of information property (MLA format). Students are welcome to use this as well. The primary goal of this tool is to make the proper crediting of information property so easy that it becomes a habit, not a laborious task that we stop doing outside of school.

www.highschoollibrarian.com/Library/MLA/index.html

Free Online Tech Classes from HP

Over the years, I've taken a number of free online courses offered by Hewlett Packard. The courses being made available this spring are varied and at least one should appeal to you. Here are a few samples to whet your appetite:

Tune up your PC: From troubleshooting common hardware problems to tuning Windows XP, this class will help you keep your PC in tip-top condition.
Digital Photography: Fine-tune and edit your digital photos like a pro.
Fun and easy digital printing projects: How to create your own cards, invitations, party decorations, and one-of-a-kind gifts.
Setting up a wireless home network: Everything you need to know to set up your own wireless home office.
Getting started with Microsoft® Excel 2003: Explore the Excel interface and learn the basics of organizing, analyzing, and presenting data in this introductory course.

Learning can't be easier with these on-demand courses available to you any time of the day, any day of the week. Try one and stretch your tech skills! Remember, this counts towards your technology professional development hours. Awesome!

Enroll now at http://h30240.www3.hp.com/

Technology Assistance
If you need help with technology, call the helpline at ext. 697 or email help@smes.org .
Provide as detailed description of the problem as you can, and include the best times for someone to come by.

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